Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. The designated contact will establish the processes for the collection and transfer of unit records.
32 CFR Appendix A to Part , References | US Law | LII / Legal Information Institute
af A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Electronic records received or transmitted will be provided in the format in which they were saved. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records.
Below is the entire quick reference guide that has been distributed and posted at various sites. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation.
However, the nature of a contingency operation makes good recordkeeping even more critical. The list of file numbers in Annex A is not all-inclusive. This guide applies to all Army forces that are deployed or engaged in operational missions. Classified records may be attached to an e-mail and sent classified e-mail. Do not give these organizations the record copy of information to be preserved.
Annex A contains a list of specific records to be created, maintained, and transferred. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, a point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.
Without properly documenting contingency operations, the Army as an institution aar losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed. Qrparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR Functional Area File Description Send the following records 2-5400-2 Center for Army Lessons Learned: The records specified in this guide provide important rights and interest information for Soldiers and veterans.
Ad the name of the operation in the subject line. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range.
32 CFR Appendix A to Part 518, References
Any records that document operations of the unit will be preserved per this instruction and AR To ensure records from the AOR are collected and properly prepared for transfer to continental U. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. Units providing medical care will transmit these records in accordance with medical prescribing aar.
Approval by the archivist is legal authority for the retention and disposal of all Army records. Transmit unclassified e-mail 25-4000-2 be preserved as a record to conops conus.
Deployed units 25-4000-2 be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.
Process and transmit personnel records in accordance with personnel prescribing directives.
The record copy will be handled in accordance with these instructions and AR Send the following records to: Command reports, special reports, maps and overlays, and incident reports. This guide applies to all records regardless of media, e.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
General Information Chapter 2. Please contact conops conus. As stated in the main recordkeeping narrative, this may not always be practical or possible. They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Sign In Sign Out.
Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. Collection Priorities Appendix A. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.